RE-OPENING

 

Covid-19

The layout of North Holmwood Village Hall allows us to operate the Sculptor’s Hall and Old School Hall / Committee Room as two distinctly different facilities without any shared areas. By keeping possible communal areas closed, unmanaged access, by members of the public and session attendees, is prevented.

 

It is important that all regular hirers have equal opportunity to resume running their sessions as soon as it is deemed safe to do so. The final decision regarding whether a hire is allowed to take place rests with the Council of Management of North Holmwood Village Hall.

 

Areas to remain closed

The main entrance, disabled entrance, disabled toilet and gents toilets will remain closed. The only people permitted access to these areas will be members of the Council of Management responsible for locking the premises and setting the alarm system at night and unlocking in a morning. Ideal Touch Cleaning will also have access both for unlocking and cleaning.

The Studio will remain closed, however, Pre-School equipment which is normally stored in the Pe-School entrance to the Committee Room will be relocated to The Studio for the time being.

Key Covid-19 Safety Rules

Hirer – on arrival – please arrive no more than 5 minutes before your booked time to ensure that any previous hirers have had sufficient time to clean and leave the premises.

  • You must enter via the designated entrance for the venue (see overleaf).

  • Register your arrival with the ‘Test & Trace’ system.

  • Use the sanitisation station on entering the premises and again before entering the hall.

  • You must open up all doors and windows for ventilation

  • You must wipe over all handles and surfaces you (and your attendees) are likely to touch

  • Ensure that your attendees are aware of and abide by the rules.

Attendees - On arrival – please arrive no more than 5 minutes before the start of the actual session (this should be a period of time after the arrival of the hirer)

  • You must arrive ready dressed for your session – you should not change clothes or remove items of clothing on the premises.

  • You must wait outside the premises until invited to enter – you may then only enter the waiting area.

  • Only session attendees may enter the premises – anyone accompanying must remain outside.

  • Register your arrival with the ‘Test & Trace’ system.

  • Only a bottle of water (and any required medication) may be brought into the premises

  • Use the sanitisation station on entering the premises and again before entering the hall.

  • Do not enter the hall until invited to do so.

  • Attendees may have to satisfy other activity related safety rules e.g. use of masks.

Attendees - When invited to enter the hall

  • You may only bring a water bottle into the hall – place it on the marked location.

  • All windows and doors will be open for maximum ventilation.

Attendees - End of the session – please leave promptly to allow the hirer to clean.

  • You must e.g. change shoes etc in the waiting area.

  • Use the sanitisation station before leaving the premises.

  • Leave via the designated exit – you must follow the one-way system – pass through the hall to the designated exit.

Hirer - End of the session – please be punctual to ensure no overlap with next hirer.

  • When all attendees have left the premises, close windows and doors etc.

  • Wipe over all surfaces.

  • Use the sanitisation station before leaving the premises.

  • Leave via the entrance and lock the premises. Do not assume a hire will follow.

Click to access the current information for hirers and attendees of NHVH

North Holmwood Village Hall has installed automatic hand gel dispensers in the 'waiting areas' for each venue.

 

North Holmwood Village Hall is using VenueTrace online system for NHS Track & Trace.

  • See www.venuetrace.com for details of the Track &Trace system

  • You only need access to the internet to use the system

  • Posters in the venue provide all the details you need.

GDPR (General Data Protection Regulation)
North Holmwood Village Hall will endeavour to be fully compliant with GDPR. Personal data held will be that given to North Holmwood Village Hall through e-mail, phone or other media. It will be retained in one or more of the following media: Hall Manager's mobile phone, Hall Manager's desktop computer and paper, Chairman's desktop computer and paper. Its usage will be entirely for contact between North Holmwood Village Hall and the person concerned. The only 3rd party who will receive any data will be the Charity Commisioners within the Annual Submission, and this will be that of the members of the Council of Management. North Holmwood Village Hall will provide a copy of all data held within 40 days of a written request.